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+ Flight school billing Part of Resyrv
Most schools bill twice: once in the dispatch book and again in an accounting app on Monday. Resyrv charges from the return itself, using rules you set per flight type, so the invoice matches what actually flew.
+ What's included
Eleven flight types are seeded when your school is created, and every one is editable. For each, decide whether it is billable at all, whether the aircraft is charged, whether the instructor is charged, which rate each pulls from, and which quantity drives it. A discovery flight, a dual cross-country, a maintenance repositioning, and a checkride can all bill differently without a single manual override.
Set the quantity source per rule, so one flight type can bill Hobbs while another bills tach. Dry-rate operations add a fuel reimbursement line rather than baking fuel into the hourly rate.
CFI instruction and CFI ground are their own line items with their own rate sources, because a two-hour flight with a half-hour brief is not two and a half hours of airplane. Ground lessons bill with no aircraft at all.
Sell ten-hour blocks or fixed-price packages, restrict them to the aircraft types they apply to, and let the balance draw down as flights close. Students see the remaining balance; you stop tracking it in a notebook.
Stripe handles cards and ACH with saved payment methods and refunds. Check and wire payments are recorded manually. Either way it hits the same ledger, and payments clear open charges oldest first across the whole account rather than being pinned to one aircraft.
Any flight type can be flagged to require admin review before its charges post. Use it on the ones that are usually wrong (maintenance flights, comped discovery flights) and let the routine dual instruction post without anyone touching it.
Generate invoices and monthly statements, export the ledger for your bookkeeper, and track school expenses against revenue so the profit-and-loss view reflects fixed costs and not just hourly income.
+ Questions
No. That is the point of per-flight-type rules. A discovery flight can be flat-rate and comped for the instructor, a dual lesson can bill Hobbs plus CFI time, and a maintenance flight can be non-billable, all at once.
Yes. Stripe handles both, and ACH is meaningfully cheaper on the four-figure payments that flight training generates. Saved payment methods and refunds are supported.
You define the package, its price, and which aircraft it is valid on. When a qualifying flight closes, the balance draws down automatically. The student sees what is left without asking the front desk.
One number. Payments clear open charges oldest first across the entire account, so there is no per-aircraft balance to reconcile. The account either owes money or it does not.
Yes. Mark the flight type as requiring admin review and its charges wait for a human before they hit the ledger. Corrections after the fact go through a void-and-reissue path so the audit trail stays honest.
No, and it should not. Resyrv is the operational ledger for flight activity and member accounts. Monthly ledgers export in formats your bookkeeper can import into QuickBooks.
Pricing
Start with a 14-day free trial. No credit card required. Pay monthly or save with an annual plan.
Aviator
$180 billed annually Save 21%
What's included
CFI
$276 billed annually Save 21%
Everything in Aviator, plus:
Club
$468 billed annually Save 20%
Everything in Aviator, plus:
School
$1428 billed annually Save 20%
Everything in Club, plus:
Launch Assist · $499 one-time
Moving from spreadsheets or another system? Add guided setup, import help for aircraft, users, documents, core settings, and a go-live checklist after your trial starts.
Contact salesAll plans include a 14-day free trial. No credit card required. On Club and School, additional aircraft are $20/mo each above the included amount. Already a member? Sign in →
Add your aircraft and your rates, then see the schedule, the squawks, and the ledger all work off one record. No card required.
