+Aircraft schedulingPart of Resyrv
One calendar for every shared aircraft. Resyrv prevents double-bookings, enforces the rules your group agreed to, refills canceled slots, and pulls an airplane off the schedule the moment maintenance grounds it. Built for flying clubs, flight schools, rental operations, and partnerships.
+What's included
Reservations are validated against every other reservation on the aircraft. You cannot accidentally book the airplane while someone else is scheduled. The system surfaces the conflict before you commit.
Configure how far in advance each tier can book, the maximum duration of a reservation, and which aircraft a tier can access. Rules run at the moment the reservation is created.
Members subscribe to the aircraft they want. When a reservation is canceled, everyone watching that tail is emailed, filtered by the days and times they said they are available and by any date ranges they are targeting. The slot goes to whoever books it first.
Push every reservation to the member's personal calendar. Update there and it syncs back.
Each reservation links to a weather briefing for the departure airport at the reservation time. Members can check the forecast from the reservation detail view.
Flag no-shows automatically. Apply late-cancel rules (for example, cancellations within 12 hours) with optional fees or suspension flags.
+How to choose
Every product in this category can show you a calendar with airplanes on it. The differences show up at the edges: when two people want the same Saturday, when the annual ran out on Tuesday, when a student books an airplane they are not current to fly, and when someone cancels at 8 pm and nobody finds out. Evaluate on those moments, not on the booking screen.
These are the seven questions that separate a shared calendar from a flight scheduling system, in the order they tend to bite.
A scheduler earns its keep by saying no. It should reject a reservation that overlaps another one on the same tail, and it should do that on the server, not in a browser warning someone can click past. Ask the vendor to show you a double-booking attempt and what the member sees. Resyrv validates every reservation against the aircraft and, for dual flights, against the instructor before anything is saved.
Most tools will store a next-annual date. Far fewer will refuse to let the airplane be booked once it passes. That gap is the whole difference between a record keeper and a control. In Resyrv, grounding an aircraft removes it from the calendar and blocks dispatch until someone with the authority to return it to service does so.
A pre-solo student, a certificated renter, a partner, and a staff instructor should not have the same booking limits. Look for rules per member tier: how far in advance, how long a single reservation can run, how many future bookings one person can hold, and which aircraft each tier can access. Rules that live in a club policy document instead of the software get enforced by whoever is willing to send the awkward email.
A canceled slot that nobody hears about is lost revenue for an operator and a lost flight for a member. The right answer is a watch list: people subscribe to the aircraft they want, get told when a slot opens on the days and times they said they are free, and the first to book takes it. Ask whether the alert is filtered or whether everyone gets every cancellation until they turn it off.
If your group instructs at all, the airplane and the CFI have to be booked as one thing. Two separate calendars that both say yes produce a student at the airport with no instructor. Resyrv treats a dual flight as a single reservation and checks both resources, along with the instructor's published availability windows and time off.
A schedule members have to log in to check is a schedule they forget. Reservations should push to the member's own calendar over iCal or Google Calendar, and the booking flow should work from a phone on the ramp. Resyrv syncs both directions, renders each location in its own timezone, and ships a native iOS app.
For a lot of groups the calendar is the visible symptom and the money is the actual disease. If flights are still being turned into invoices by hand, or the treasurer is reconstructing a bill from a spreadsheet, a standalone scheduler leaves the hard part where it was. Resyrv connects the reservation to dispatch, the meter reading, the ledger, and the payment, so a flight is one record from booking to bank.
Free calendar tools and spreadsheets pass the first question and fail the other six. They are fine for two partners and one airplane with nothing to enforce. The moment there is a rule someone might break, a maintenance date that matters, or a bill that has to be explained, the calendar has stopped being the product you need.
+Compare
Honest side-by-sides with the tools clubs, schools, and rental operators shortlist most often. We say where each one is a better fit.
The long-running club scheduler, and what has changed around it.
The institutional incumbent, priced by module and by quote.
The default club answer since 2014, per aircraft with unlimited users.
A trusted club scheduler, with instructors and maintenance as add-ons.
The modular FBO system, and when its reach is worth the interface.
Aircraft tracking first, scheduling and billing second.
Where the shared calendar and the cost spreadsheet break, and when they are still enough.
+Questions
Yes. Members see the fleet calendar, pick a slot that fits the rules you've set, and the reservation is confirmed instantly. No approval workflow required unless you want one.
The server validates every reservation against existing bookings on that aircraft before it is saved. Conflicts are rejected with a clear error message.
Yes. Set the maximum number of future reservations per member, the total reserved hours per month, and the maximum duration of a single reservation, per member tier.
Yes. Each member can subscribe to their own reservations via an iCal feed; a full-fleet feed is also available for operators and dispatchers.
The reservation is released, everyone watching that aircraft is emailed that the slot is open, and your late-cancel rules apply (if any). The freed slot goes to whoever books it first.
A shared Google Calendar is free and works for two partners with nothing to enforce. It cannot reject a double-booking, block an out-of-annual airplane, apply booking limits per member, or refill a canceled slot. Resyrv is a paid subscription for the whole organization with a free trial and no credit card to start, so you can test every one of those behaviors on your own fleet before deciding.
A scheduler holds reservations. A flight scheduling system connects the reservation to everything around the flight: whether the aircraft is airworthy, whether the pilot is current, who the instructor is, the meter readings at dispatch and return, and the charges that result. Resyrv is the second kind.
Yes. The scheduling is simple at that size, and what a partnership actually needs is the record behind it: who flew, what the meter read, and what each partner owes. Resyrv is priced per organization, not per member, so a partnership pays for one workspace regardless of how many people share the airplane.
Yes. Instructors publish availability windows and time off, and a dual flight books the airplane and the CFI as one reservation. Students only see slots where both are free. Solo and rental flights book the aircraft alone.
Pricing
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Launch Assist · $499 one-time
Moving from spreadsheets or another system? Add guided setup, import help for aircraft, users, documents, core settings, and a go-live checklist after your trial starts.
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Add your aircraft and your rates, then see the schedule, the squawks, and the ledger all work off one record. No card required.
