Getting Started

Set Up Your Aircraft

An aircraft record carries the billing rates, maintenance counters, and documents your whole group depends on.

The basics

Every aircraft needs a tail number, make and model, and its current Hobbs and tach times. The meters start from those times. Flight logging advances them and maintenance intervals count against them, so get them right on day one.

Billing rates and meters

In the aircraft’s billing settings you choose how flight time is charged and which meter it reads from:

• Wet rate - one hourly rate with fuel included in the price.
• Dry rate - an hourly rate that excludes fuel, with fuel handled separately.
• Hobbs or tach - pick which meter the hourly charge is computed from.

Rates are per-aircraft, so a simple trainer and a complex retract can bill at different numbers under the same roof.

Fuel handling

Fuel is configured once per aircraft so every flight bills consistently. On a wet aircraft, fuel is baked into the hourly rate and members never touch receipts. On a dry aircraft, members submit fuel receipts for reimbursement and the credit nets against their balance.

Home location and access

If your organization operates from more than one field, give the aircraft a home location. Members only see aircraft based at locations they’re authorized for, so a multi-base club keeps each roster clean without extra work.

Documents

Attach registration, insurance, and weight-and-balance documents to the aircraft so the paperwork lives with the airplane rather than in someone’s email. Documents can carry expiry dates that surface as they approach.

Maintenance items

Set up maintenance items (annual, oil change, ELT battery, transponder cert, AD compliance), each with an hour-based interval, a calendar interval, or both. As flights advance the meters, remaining time counts down automatically and items appear on the maintenance due list.

Owners and pilots

Every aircraft has two people lists, on two tabs. Ownership records who owns it and at what share. When member shares don’t add up to 100%, the organization itself holds the remainder, so a club or school aircraft reads “organization, 100%” instead of an empty table. Pilots records who may fly it, with their checkout status and currency. The aircraft wizard asks the ownership question up front: the organization owns it, you own it, or a set of members share it.

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