Training

Flight Training Overview

Training changes a program into scheduled lessons, complete training records, and student progress that you can see. Each role sees its own part of Training.

Training has six areas. Each area is a tab at the top of the page. You see the tabs that your permissions allow.

• Overview - the items that need attention today, and the status of training.
• Students - all students in a program, the position of each student, and the next step.
• Programs - the courses that your school teaches, each with its curriculum and requirements.
• Records - what occurred in each lesson, and the training records that are not complete yet.
• Reports - the performance of training, for the school and for each instructor.
• Settings - the configuration of Training.

Overview

Training opens on Overview. The first part shows the items that need attention. Examples are training records to complete, pending signatures, pending student acknowledgements, students behind pace or on hold, and stage checks that come soon.

Below that, Overview shows four numbers: active students, lessons completed this month, stage checks in the next 14 days, and students that need attention. Then it shows upcoming training, the students that need attention, and recent activity. Instructors can use the My students switch to see only their own students.

Make a program

A program is a course that you teach, for example Private Pilot or an aircraft checkout. To make a program:

1. Open Programs.
2. Click New program.
3. Type a name.
4. Select the regulatory basis: Part 61, Part 141, or Custom.
5. If you want, add a description.

A Part 141 program starts with stage sign-off required and stage checks required. You can change these two settings.

Each program has its own page with these sections: Overview, Curriculum, Requirements, Students, Cohorts, Versions, and Settings. Requirements has the hour minimums for the full course and for each stage. It also shows the stage checks and endorsements in the curriculum.

Make the curriculum

Curriculum looks like a syllabus. It shows the stages in sequence, the lessons numbered in one sequence, and the checks in a separate position. To add a stage, click Add stage. To add a lesson, click Add lesson in the stage. Then type the lesson name and select its type. Add from lesson library lets you use a lesson that you already have. Add stage check adds the check at the end of the stage.

A stage can require sign-off to advance. If it does, a student cannot go past that stage until an authorized instructor signs off.

Open a lesson to add its details: planned duration and times, prerequisites, objectives, completion standards, required endorsements, grading scale, and instructor notes. Under Maneuvers and tasks, type the name of a maneuver, for example Slow flight. Select it from the list, or push Enter to add a new maneuver.

Lesson versions

A lesson can be in a published program, or it can have training records or bookings. If you edit this type of lesson, Resyrv saves a new version of it. Published programs and past training records keep the version that they had. Draft programs move to the new version. Before you save, the lesson tells you which of these occurs. The version history of the lesson shows where each version is in use.

Publication and cohorts

A new program is a draft. Publish the program from the top of its page. New enrollments then use that version. Students on an older version stay on it until you move them from Versions.

Cohorts are optional. A cohort is a group of students who start and train together, for group schedules and reports. One-on-one training needs no cohort. Add cohorts in the Cohorts section of the program.

You can start from a ready-made program, and not build one. To do this, click Course library at the top of Programs.

Course Storehow to install a ready-made program from the course library.

Students

Students is one table of all students in a program. Each row is one student in one program. The row shows current stage, lessons passed, flight hours, pace, next lesson, instructor, and status.

The views at the top limit the table to My students, Needs attention, Behind pace, Stage checks, On hold, or Completed. You can also filter by program or instructor, or search.

To put a student in a program, click Enroll student. A cohort is optional. A student can be in more than one program at the same time, for example a Private course and an aircraft checkout.

Pace compares the recent rate of progress of each student with their deadline. Pace shows as days behind, days ahead, or on track. If a student does not have sufficient history for a forecast, the student has no pace yet. The menu on each row also opens Schedule training, Stage progress, and Change status.

The student profile

Click a student to open their profile. The profile shows one program at a time. If a student is in more than one program, a program picker shows at the top. The profile has a Schedule training button, a Training record PDF button, and these sections:

• Overview - the position in the course, progress, the next lesson and any block on it, recent training, areas to improve, pace and holds, and the enrollment details.
• Curriculum - the stages and lessons of the program, and the status of each lesson.
• Requirements - course minimums, stage checks, endorsements, and certification.
• Training record - the training records and checkrides of the student.
• Endorsements - the endorsements that the program needs, compared with the endorsements that the student has.
• Documents - the documents of the member.

Overview does not show progress as one percentage. It measures progress in four ways. Curriculum shows the lessons passed, of all lessons in the program. Aeronautical experience shows the confirmed flight hours, compared with the course minimum. Proficiency shows how many of the evaluated maneuvers and tasks the student does well. Requirements shows the hour minimums met and the stage checks passed.

Lessons and the schedule

Training uses the same schedule as all other bookings. A lesson is a reservation with an instructor. If you set up facilities at your locations, a lesson can also reserve a classroom or briefing room together with the aircraft.

Schedule training starts from the student. It is at the top of Training, in the menu of each row on Students, and on the student profile. Select the student and their program. Resyrv then recommends the next lesson: the first lesson in the curriculum that the student did not pass or book yet. You can select a different lesson from the choices, or search all lessons of the program.

Then select the instructor and the aircraft, or the room for a ground lesson. Then select a time. Available times shows ten days at a time, and only the times when the student, instructor, and aircraft are all free. You can go forward to see more days. If a problem stops the booking, for example a missing medical, it shows while you select the time, not at the end.

You can also book a lesson from the calendar, and attach the program and lesson of the student there. With the two methods, Resyrv makes the reservation and its training record at the same time. Thus no booked lesson is ever missing from Records.

A training lesson always has an instructor. This instructor completes the training record of the lesson. You cannot save the booking without an instructor. You can book any person with an instructor role to teach. If a program limits who can teach it, you can book only its approved instructors. Instructor permissions in Training settings controls who can complete training records.

When you book, Resyrv checks the availability of the instructor and the maintenance status of the aircraft, the same as for all other reservations. To book a lesson after a stage check that the student did not pass yet, use Override and schedule and give a reason. Resyrv records the override.

Training bookings have a badge on the calendar. Move the pointer over a reservation to see if its training record is still due or already complete.

The Schedule builder proposes a full block of lessons at one time. The block fits the calendar of each student, instructor, and aircraft. You commit the lessons that you keep. To open it, click Schedule builder under Schedule in the sidebar.

Schedule Builderhow to propose a full week at one time.

Complete training records

After a lesson, the instructor completes its training record. In Records, Needs completion shows all lessons with a record that is not complete yet. To open a record, click Complete record. Save draft keeps the record open for edits, and only instructors can see it. Complete record signs off the record, shows it to the student, and locks it.

If a lesson stopped early, you can mark it incomplete. The student acknowledges each complete record in their own view.

Records has four views. Needs completion is the queue. Completed shows all records of the school, with a PDF of each. You can filter Completed to complete, awaiting the student, in progress, incomplete, or all. Stage checks shows checks that are upcoming, awaiting sign-off, or complete. Endorsements shows students whose records lead to endorsements, and the endorsements that they have.

Sign records

Instructors sign a record with the PIN that they use to dispatch an aircraft. Thus the credential belongs to one person, and it becomes invalid when their account closes. Before the signer signs, they see the full record. The signature applies to what they saw. Resyrv records the text of the statement and the contents at that time.

If you change a signed record, Resyrv makes the signature invalid with a reason and asks for a new signature. The history keeps the two signatures. Resyrv never permanently deletes anything.

Reports and settings

Reports has Training performance, Instructor performance, Checkrides, and Skills and knowledge.

Settings opens with a menu on the left side, the same as Organization settings. The Training group has General, Training records, Program defaults, and Training defaults. The People and grading group has Instructor permissions, Student statuses, and Grading scales.

The Advanced group is closed by default. It has the libraries that most schools never use directly: the lesson library, maneuvers and tasks, competencies, subjects, and the glossary. Usually, you make lessons and maneuvers in the curriculum of a program. To go to a setting, use the search box at the top of the menu.

Training rules on the schedule

Three optional schedule rules connect training status to the calendar. Training Enrollment Overdue flags a student whose active enrollment is past its completion deadline. Training Stage Check Unpassed flags a student who is at a stage check that they did not pass yet. Training Hold Active flags a student whose active enrollment is on hold, for example for a medical or a wait for a checkride.

If one of these rules applies, the solo and rental bookings of the student show a warning. You can configure the rule to block these bookings. Lessons with an instructor always stay open.

The three rules are disabled by default. Nothing changes until your organization enables them in Settings, then Gates & Compliance. They have the same warn-or-prevent controls and per-location controls as all other rules.

What each role sees

• Students get My Training - their progress in the program, upcoming lessons, and training records.
• Instructors get the Instructor workspace - their students, the training records that they must complete, and their schedule of lessons.
• Training managers set up programs and settings, and monitor progress across the full operation.

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